Research and Data Analytics (RDA) conducts and supports Washington State Institutional Review Board (WSIRB) approved research that will advance the agency’s mission and strategic goals (DOC 260.050 Research Review and Use).
- Request Process & Timelines
- Request Prioritization
- Grant Partnerships
- Frequently Asked Questions
Request Process & Timelines
Requests for state agency resources and assistance require a review process that may, depending on scope and availability of resources, take several months. Please consider the following before submitting a request:
- Requestors must review the Research Process Flow Chart (200-IG001) and submit DOC 05-047 Project Request Application for consideration. Requests must include, at minimum, a well-defined scope, concise research questions with specific variables of interest, rigorous methodology, realistic timeline, and proposed deliverables. Lack of precise or adequate information may lead to longer timelines, or denial of request.
- The Research and Data Analytics (RDA), Washington State Institutional Review Board (WSIRB) and Research Review Committee (RRC) review process may take two to six (2-6) months based on proposal quality and volume of requests.
- Following WSIRB and RRC approval, allow a minimum of two (2) months to establish a contract for the project.
- Following approval of a contract, requests for administrative data may require an additional one to six (1-6) months to build the approved dataset based on available resources and the complexity of the request.
Requestors are responsible for paying the WSIRB and any applicable RDA fees.
The Department’s first priority is safeguarding the rights and welfare of persons under its legal jurisdiction and its employees who could potentially serve as subjects in research sponsored or approved by the department. Individuals under the jurisdiction of the department hold special status and are, due to their confinement, classified as vulnerable subjects (45 CFR 46, 28 CFR 512.11).
Requests for administrative data and human subject research alike require review and approval from the Washington State Institutional Review Board (WSIRB) (RCW 42.48.020). Consult the Washington State Agency Policy on Protection of Human Research Subjects for further information. You must coordinate with Research and Data Analytics prior to WSIRB submission. WSIRB approval does not guarantee the department's approval or ability to meet the proposed timeline. Please note: the department does not accept institutional review board approvals from other entities besides WSIRB.
In addition to federal and state regulations, requests are evaluated in light of public need and available resources, with priority given to:
- Executive Order and/or legislation, legal mandate, or imminent public safety risk
- The department's determination of proposal feasibility, rigor and relevance to its mission and strategic goals
Per Washington State Agency Policy on Protection of Human Research Subjects, those applying to do research must be able to provide documentation of their professional training and experience, or enrollment in a graduate degree curriculum. Research proposals submitted by masters-level or doctoral-level students must be signed by the chair of their academic department or the chair of their thesis/dissertation committee, and by the director of the university's or college's institutional review board office. Research applications by candidates for a doctoral degree (dissertation research) and by post-doctoral trainees are considered professional applications and are subject to all departmental application and review standards that apply to professional research activities in general.
Requestors are required to have correctional research and subject matter expertise in the proposed topic.
The department encourages grant seeking or other external funding (i.e., non-state funds not appropriated by the legislature or received as a cost reimbursement) that is aligned with the department's mission and strategic goals. Grant seekers are advised to:
- Coordinate with the department a minimum of 60-90 days in advance of the proposal deadline.
- If the grant includes a research or program evaluation component, coordinate with RDA to determine whether this request can/will be supported.
- Include costs for Washington State Institutional Review Board (WSIRB) approval and required department resources (including a suggested minimum of six (6) months lead time).